Buddy Registration

Become a buddy at Univ. Grenoble Alpes

Find new international friends and improve your language skills.
..
DD. MM. YYYY
In case you have one
Don't forget the international prefix (+XXX..)
Remember: introducing yourself helps you to connect with an international student.

Terms of use

INITIAL PROVISIONS

These Terms of Use of the Broaddy service (hereinafter as "Terms​") govern the use of the Broaddy service (hereinafter as "Service​") provided by unighters s.r.o., company ID 055 09 585, based at Pod Bání 2003/21, Libeň, 180 00 Praha 8 Czech Republic, an association registered in the register administered by the Municipal Court in Prague, section C entry 264594 (hereinafter as "Provider​").

The service is available only to persons registered with the Service (hereinafter as "Authorized Users"), through which they can connect and communicate with each other and do other activities. The purpose of providing the Service is to enable the connection between mentees (e.g. international students) and mentors (local student-buddies). The range of Authorized Users and scope of the Service is determined by a Contract between the Provider and the third party who has ordered the Service (the "Client​") in favor of the Authorized Users. By agreeing with these Terms, every Authorized User demonstrates compliance with the conditions that were negotiated between the Client and the Provider in the Contract to access the Service (e.g. in case of a student or a member of the Client etc).

1) TERMS​ ​OF​ ​USE​ ​OF​ ​THE​ ​SERVICE

1)

a) Availability

Access to the Service through web browsers on devices of Authorized Users and its use is free of charge. In order to use of the Service it is required to have an internet browser installed on Authorized Users' devices.

Authorized Users are allowed to use the Service pursuant to registration within the Service interface. Authorized Users also bear the costs incurred by them related to accessing and using the Service (i.e. internet connection expenses etc.).

The Provider is not responsible for the event of the Service not being available due to malfunction or Internet service reasons attributable to the Authorized User. Likewise the

Provider is not responsible for any possible problems of the Authorized User while using the

Service, particularly as a result of failure or device errors of the Authorized User or improper use of the Service. Authorized User acknowledges that the Service may not be available continuously, especially with regard to the necessary maintenance of hardware and software. The Service is free of charge for Authorized Users, therefore the Provider is not liable for any damage caused to Authorised Users. Authorized Users also acknowledge that not all the Service functionalities, as defined in the division of roles below, are always available.

Authorized Users also acknowledge that the Service is made available to them only on the basis of the Contract between the Provider and the Client. The Service can be terminated at any time, especially in case of a termination of the Contract between the Provider and the

Client. The Provider is not obliged to backup the data entered into the Service user interface by the Authorized Users and no data will be returned to Authorized Users at the Service termination as they will be deleted.

b) Account

In order to use the Service, the Authorized User is required to register and within the process of registration to provide his personal data stated in Article 2 of these Terms, depending on the respective Authorized User’s role. These personal data will be disclosed within the Service to the Provider, The Client and Authorized Users under the conditions set forth in these Terms. The Authorized User is required to provide true and up-to-date personal data. The Authorized User is aware that the contact details provided in his/her user account may be used by other Authorized Users as well as by the Provider for the purpose of communication with each other in connection with the Service.

Based on the Authorized User's registration to use the Service, the Authorized User can access their account, whereby they can connect and communicate with other Authorized Users according to the relevant role that is assigned to them. The Authorized User is obliged to maintain confidentiality regarding the information necessary to access their account. The terms and conditions regarding processing of personal data in relation to the account and the use of the Service are enclosed in a separate document (privacy policy), the Authorized User was informed about this document before using the Service.

The Provider may delete an account for any reason, particularly if the Authorized User’s account is not used for more than one year, or if the Authorized User violates these Terms or violates legislation while using the Service or in relation to it.

The Provider is entitled to terminate the legal relationship established by these Terms by deleting the Authorized User’s account at any time. The Authorized User is entitled to delete their own account by a procedure in the Service, whereby the legal relationship under these Terms expires.

c) Authorization

The Authorized User is not entitled to use the Service for a different purpose than for which it was provided. In particular, the Authorized User is not entitled to reproduce, distribute, publish, decompile, change or modify the computer program and / or other components of the work (including copyright work), which are part of the Service.

Authorized Users are obliged to comply with the legislation of the Czech Republic, to communicate with other Authorized Users with propriety, to comply with their and other Authorized User’s legitimate interests, to heed the good reputation of the Provider and the Client. Furthermore, they are obliged to respect the rights of other Authorized Users and third parties, they are obliged not to discriminate other Authorized Users based on gender, race, color, language, faith and religion, political or other opinion, national or social origin, national or ethnic minority, wealth, ancestry or other status, and in this context not to insult nor to oppress anyone.

Authorized Users must also ensure the protection of personal data to which they have access, maintain confidentiality regarding information that is considered confidential, i.e. especially those which are, or could be part of a trade secret, as well as those whose disclosure could harm to the Provider, the Customer and / or Authorized Users.

The extent to which Authorized Users can use the Service is subject to the role assigned to them by the Admin.

2) ROLES OF AUTHORIZED USERS

a) Mentor (e.g. Local Buddy)

In order to register within the Service:

1. The Mentor (e.g. Local Buddy) is obliged to provide this information: name, surname, date of birth, contact details (e-mail address, telephone number), login credentials, gender, and information about study (affiliation to college or faculty).

2. In order to fully use the Service the Mentor (Local Buddy) may also provide information about his/her character and hobbies, number of the student card, and information regarding participation in student events.

Is entitled to:

1. Browse all Mentor requests (Buddy requests) made by Mentees (e.g. International Students). Only information about gender, home country, home school or university and voluntarily filled-in hobbies/additional information are disclosed. Name and contact information are not visible.)

2. Accept the Mentor requests (Buddy requests) made by Mentees (e.g. International Students). After the successful pairing the Mentor (e.g. Local Buddy) is able to see the name and contact information of the Mentee (e.g. International Student) they paired with.

b) Mentee (e.g. International Student)

In order to register within the Service:

1. The Mentee (e.g. International Student) is obliged to provide this information: name, surname, date of birth, contact details (e-mail address), login credentials, gender, information about study (affiliation to home school or university, affiliation to host college or faculty), home country and information on student visit (semester of arrival, location of arrival and date of arrival).

2. In order to fully use the Service the Mentee (e.g. International Student) may also provide information about his/her character and hobbies, telephone number, note about arrival (e.g. flight number), number of the student card and information regarding participation in student events.

Is entitled to:

1. Request to be paired with a Mentor (e.g. Local Buddy). This means that the Mentee (e.g. International Student) can be paired with a Mentor (e.g. Local Buddy), based on gender, home country, home school or university and voluntarily filled-in hobbies/additional information. Upon being chosen by a Mentor (e.g. Local Buddy), name and contact information are mutually revealed.

2. Ask for a pickup - based on registered arrival date and place.

3. Withdraw the Mentor (Local Buddy) Request, unless it has been already accepted by a Mentor (e.g. Local Buddy). In this case it is necessary to contact the Mentor coordinator (Buddy Coordinator), whose email is displayed in the footer of the interface.

4. Edit their own personal data within the Service

5. Find the name and contact information of the Mentor (e.g. Local Buddy) who accepted their Mentor request (Buddy request).

6. Browse Events (e.g. social, cultural, sport…) available for Mentees (e.g. International Students), or those they have attended.

c) Event Manager

(this role is assigned to Mentors by Admin only)

Is entitled to:

1. Everything that a Mentor is entitled to.

2. Create, edit or delete an Event (e.g. social, cultural, sport…).

3. Register Mentees to an Event, or Unregister them from Events.

d) Mentor Coordinator (Buddy Coordinator)

(this role is assigned to Mentors by Admin only)

Is entitled to:

1. Everything that a Mentor is entitled to.

2. See the personal data of all Authorized Users.

3. Accept a new Mentor’s registration.

4. Delete registered Mentees and deactivate registered Mentors.

5. To see which Mentees a particular Mentor has paired with (or to which Mentor a particular Mentee belongs to).

6. Cancel the connection between a Mentee and a Mentor or manually pair a Mentee and a Mentor.

7. View the rankings that Mentees have given to Mentors.

8. Edit the name, surname, email a phone number of a Mentor or Mentee.

9. Limit the maximum number of Mentees that a Mentor is able to pair with.

e) Admin

(this role is assigned to Mentors by Admin only. The first Admin role is assigned to the first Customer’s account by the Provider).

Is entitled to:

1. Everything​ ​that​ ​a​ ​Mentor Coordinator (Buddy​ ​Coordinator)​ ​is​ ​entitled​ ​to and provides the same personal data.

2. Assigning the roles Event Manager, Mentor Coordinator (Buddy Coordinator) and Admin to registered Mentors.

3. To edit any data of all Authorized Users (both Mentees and Mentors)

4. To edit the basic application settings (i.e. institution name, logo, contact email, semester dates, etc.)

3) COMMON PROVISIONS

These conditions are governed by law of the Czech Republic.

Supervision over the protection of personal data is performed by the Office for Personal Data Protection. The Czech Trade Inspectorate supervises, within the specified scope, over the compliance with Act no. 634/1992 Sb., on consumer protection, as amended.

Authorized User agrees to receive information related to the Service to the electronic address of the person and also agrees with the storage of so-called Cookies on their computer.

If the legal relationship established by these Terms includes an international (foreign) element, then the both parties agree that the relationship is governed by law of the Czech Republic.

In the event of a consumer dispute which is not resolved by mutual agreement, the consumer may file a proposal for extrajudicial resolution of such disputes to the designated authority of consumer disputes, which is: Czech Trade Inspection Authority General Inspectorate - Department of ADR Štěpánská 15, 120 00 Praha 2, Czech Republic website: www.coi.cz.

Conditions have become effective on 25.5.2018

PRIVACY POLICY AND INFORMATION ON DATA PROCESSING

unighters s.r.o., company ID 055 09 585, based at Pod Bání 2003/21, Libeň, 180 00 Praha 8 Czech Republic, an association registered in the register administered by the Municipal Court in Prague, section C entry 264594, as the provider (hereinafter referred to as the "Provider") of the Broaddy® service (hereinafter referred to as the "Service ") under the contract concluded via registration on the basis of the Terms of use of Broaddy (hereinafter as the „Contract“), hereby informs you about the manner and scope of processing the personal data of the persons registered with the Service (hereinafter as the " Authorized Users"), including the scope of the Authorized User's rights in relation to such processing. This privacy policy is also applicable to the situation before conclusion of the Contract, e.g. when the Authorized User only uses the Provider’s website with an intent to conclude the Contract.

For any questions about privacy and the exercise of your rights, please use this email info@broaddy.com.

1. What is the purpose of the data processing?

1.1. We process personal data for the purpose of concluding and implementing contractual obligations. To do this, we process following personal data depending on your role within the Service:

a) if you are a Mentor/ Local Buddy (also Buddy Coordinator or Admin), these personal data are processed:

name, surname, date of birth, contact details (e-mail address, telephone number), login credentials, gender, information about study (affiliation to college or faculty), provided information about your character and hobbies, number of your student card, your participation in student events, your rankings, history of your mentor-mentee (buddy-student) connections, information on communication with you, and information on your activity within the Service (e.g. access logs and event logs).

b) if you are a Mentee / International Student, these personal data are processed:

name, surname, date of birth, contact details (e-mail address, telephone number), login credentials, gender, information about study (affiliation to college or faculty), provided information about your character and hobbies, your nationality, information on your student visit, number of your student card, your participation in student events, your rankings, history of your mentor/mentee (buddy-student) connections, information on communication with you, and information on your activity within the Service (e.g. access logs and event logs).

The processing of such personal data follows directly from the Contract and is necessary for the fulfilment of our contractual obligations.

1.2. We keep the personal data also after termination of the Contract for these purposes:

a) the protection of our rights and legitimate interests, particularly in the case of legal disputes, court proceedings, etc., when it is necessary to prove that we have acted in accordance with the law,

b) evidence of copyright,

c) compliance with our legal obligations, in particular accounting, tax obligations, archiving obligations etc.

1.3. We do not perform any profiling or automated decision making.

1.4. In accordance will legal regulations, as you are our customer, we shall send information from time to time about our services unless you terminate your account or unsubscribe. We use your e-mail for this purpose.

2. From whom do we receive personal data and who we pass them on to?

2.1. Your personal data are accessible to other Authorized Users which can use your contact information for mutual communication and also to the Client.

2.2. We only collect personal data from you. We do not find out any data other than those you give us. You are required to provide only accurate data and if your personal data is changed, you must update the data.

2.3. We use the following processors to process your personal data:

- Cloud4com a.s., U Uranie 954/18, Holešovice, 170 00 Praha 7 (company ID: 24660329)

2.4. We may process the personal data manually or automatically and may involve our employees or other persons working for us (especially other students working for Broaddy® project), including for the purpose of removing errors, inaccuracies, etc. However, such persons may process personal data only under the conditions and in the scope above and are bound by the obligation to maintain confidentiality of personal data and security measures whose disclosure would threaten the security of personal data.

2.5. We always process personal data in accordance with applicable laws and we provide them with due care and protection. We take care that you never suffer any harm to your rights, in particular the right to the preservation of human dignity. We also protect you from unauthorized interference with your private and personal life.

2.6. We send automatic system notification emails to the email addresses of Authorized Users. These emails are an inseparable part of the Service that enable its functioning.

2.7. We send a feedback form once a year to the email addresses of Authorized Users for research and development purposes. If you do not wish to receive this feedback form, you have to write to info@broaddy.com.

3. How long do we process the personal data?

We keep the personal data, which your provided, during existence of your account within the Service. After termination your account within the Service, we are obliged to delete your personal data, but even after the termination of your account within the Services, however, we are authorized to continue processing personal data, which processing is necessary for the following purposes:

3.1. Legitimate interests

We process personal data to protect our legitimate interests, i.e. to defend ourselves against any claims of our customers, even before a court (for example, during the respective limitation periods that may be in the Czech Republic up to 15 years from the occurrence of a relevant event). In this context, the Provider processes your name and surname, email and data about the performance of the Contract (its content, information about its fulfilment and your activity within the Service).

We cannot delete these data even at the request of the User because they are not processed by consent. However, based on your request, we will review whether data is no longer needed.

4. What are your rights?

4.1. In the first place, you have the right to ask us for access to your personal data, including a copy of all your personal data, and you may also request information about:

a) the purpose of the processing of personal data,

b) the personal data or, where appropriate, the categories of personal data processed, including any available information on their source,

c) the nature of the automated processing, including profiling, and the information relating to the procedure followed, as well as the significance and foreseeable consequences of such processing for the data subject,

d) the recipients or categories of recipients of your personal data,

e) the time at which the personal data will be stored or, if it is not possible, the criteria used to determine that time,

f) any available information about the personal data source, unless it is obtained from you.

4.2. Your other rights are:

a) ask us for an explanation,

b) require us to eliminate the situation, in particular, it may be blocking, correcting, supplementing, limiting or deleting personal data (the right to be forgotten);

c) request personal data that concern you in a structured, commonly used, and machine-readable format, and pass on these data to another controller without an obstruction, in any way,

d) to ask a question, resp. a complaint to the Office for the Protection of Personal Data,

e) object to the processing of personal data that concern you.

5. How do we protect your personal data?

We protect your data. The following security means are used:

- Encryption and data authorization.

Consent to sending of commercial messages

I hereby agree with use of the details of my electronic contact contained in the form used for registration into Broaddy® system, which is name, surname, my e-mail address for the purpose of the dissemination of commercial messages containing offers provided by third parties as regards

- accommodation and/or

- invitations to social events to the registered users.

The consent is granted to the sender of the commercial messages, which is

- unighters s.r.o, identification number: 05509858, with its registered seat at Pod Bání 21, Prague 8, 180 00, Czech Republic, an association registered in the register administered by the Municipal Court in Prague, section C entry 264594.

This consent is granted for the period of use of the Broaddy ® system unless unsubscribed earlier. You always unsubscribe by sending e-mail to info@broaddy.com or you can use the unsubscribe button within every message.

What are your rights?

In the first place, you have the right to ask us for access to your personal data, including a copy of all your personal data, and you may also request information about:

a) the purpose of the processing of personal data,

b) the personal data or, where appropriate, the categories of personal data processed, including any available information on their source,

c) the nature of the automated processing, including profiling, and the information relating to the procedure followed, as well as the significance and foreseeable consequences of such processing for the data subject,

d) the recipients or categories of recipients of your personal data,

e) the time at which the personal data will be stored or, if it is not possible, the criteria used to determine that time,

f) any available information about the personal data source, unless it is obtained from you.

Your other rights are:

a) ask us for an explanation,

b) require us to eliminate the situation, in particular, it may be blocking, correcting, supplementing, limiting or deleting personal data (the right to be forgotten);

c) request personal data that concern you in a structured, commonly used, and machine-readable format, and pass on these data to another controller without an obstruction, in any way,

d) to ask a question, resp. a complaint to the Office for the Protection of Personal Data,

e) object to the processing of personal data that concern you.

For any questions about privacy and the exercise of your rights, please use this email info@broaddy.com. We refer also to our privacy policy uploaded on our website (www.broaddy.com).